Donations, Grants, and Building Purchases

Technology Donation Procedure

  • Millard Public Schools welcomes individuals and businesses to donate technology or funds to be used to purchase technology. To start a hardware, software, or monetary technology donation, please fill out the form by clicking here. 
     
  • Once your donation request has been submitted, a representative from the Technology Division will review your request and contact you. If the donation needs to be evaluated, the donor will deliver the equipment to the Ron Witt Support Service Center, 13737 Industrial Road, Omaha, NE 68137.
     
  • All equipment or software will need to comply with the District's hardware, software, and/or audiovisual standards and will be evaluated at the Ron Witt Support Service Center (RWSSC).
    • All equipment or software that is not approved for donation will be returned to the donor. Equipment not accepted for donation will need to be picked up at the Ron Witt Support Service Center's front desk. 
    • Equipment or software that is approved for donation will be processed by the Millard Public Schools Technology Division and deployed to the building(s) that the donor has requested. A letter confirming the receipt of the donation and description of the donation will be sent to the donor.
       
  • After monetary donations have been approved and the funds have been deposited in the appropriate budget account by the Business Office, a letter confirming the receipt of the donation will be sent to the donor.
     

Technology Grant Procedure

  • All equipment or software will need to comply with the district's hardware, software, and/or audiovisual standards.
     
  • Technology
    • The Technology Division encourages communication between the grant requestor and Technology Division to review all technology purchases to verify that they comply with Technology standards.
    • The Helpdesk Specialist in the Technology Division will assist in providing pricing, standards, and best practices.
    • After grants have been approved, and the money has been deposited into the appropriate budget account(s) by the Business Office, the Technology Division will process the order.​​​​​​​
    • Click here for the Technology purchasing procedures and order form to purchase your approved requests.​​​​​​​
       
  • Library Services 
    • Library Services encourages communication between the grant requester and the department to review all purchases to verify that they comply with standards.
    • Library Services will assist in providing pricing, standards, and best practices.
    • After grants have been approved, and the money has been deposited into the appropriate budget account by the Business Office, the Library Services Department will process the order.
       
  • All grant purchases will be shipped to RWSSC warehouse for district processing before being deployed to a building.

 

Technology Building Purchase Procedure

  • Purchases will be based on hardware, software, and audiovisual standards. Building purchases will be shipped to RWSSC warehouse for District processing before being deployed to a building. Buildings will work with the Helpdesk Specialist for technology purchases or the Library Services Department for audiovisual purchases.
  • Click here for the Technology purchasing procedures and order form to purchase your approved requests.​​​​​​​
     

General Information for Donations, Grants, and Building Purchases

  • Repairs & Replacements
    • Buildings are responsible for all repairs and replacements of donations, grants, and building purchases.​​​​​​​
    • Buildings can choose to repair donations, grants, and building purchases even if they exceed the 30% repair guideline.
       
  • Bar Codes
    • All donations, grants, and building purchases will be tagged with a blue asset tag to designate their type of purchase.  ​​​​​​​
    • Library Services will asset tag all equipment at RWSSC warehouse before equipment is delivered to the building.
       
  • Purchasing
    • The Technology or Library Services Department will create all purchase orders for technology hardware, software, and audiovisual equipment.​​​​​​​
    • Purchases will be based on the hardware, software, and audiovisual standards.​​​​​​​
    • Approval must be obtained for any non-standard hardware and software by submitting a helpdesk ticket. 
    • Standard hardware and software purchase forms can be found here. 
    • The district purchasing agent will watch for non-supported equipment and software. They will notify the appropriate department of the pending procedures.
       
  • Deployment
    • Computers and mobile devices will receive the district image, and buildings will be charged for the annual management system licensing and any related cost(s). 
    • All equipment will be processed at RWSSC before being delivered to the buildings. This will allow the equipment to be properly asset-tagged and imaged if necessary.
       
  • Maintenance
    • ​​​​​​​Computers and mobile devices will receive the same level of technological maintenance, including the computer re-imaging cycle.
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  • Disposal
    • All equipment from donations, grants, and building purchases will adhere to the same procedures for resale and disposal as district purchases.
       

Additional Information 

Who determines when equipment is End of Life?
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  • When equipment no longer meets district standards or is no longer supported by the district, the Technology and Library Services Division may deem equipment obsolete. These departments may no longer support or allow that equipment to be deployed in a building.